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Salary Cap Updated: 05.22.2025 Created: 12.21.2020 A legislatively-mandated provision limiting the direct salary (also known as salary or institutional base salary, but excluding any fringe benefits and F&A costs) for individuals working on NIH grants, cooperative agreement awards, and extramural research and development contracts. Some non-federal sponsors have salary caps. Related Topics Faculty Effort Salary …

Stanford Base Salary (SBS) Updated: 05.22.2025 Created: 12.21.2020 SBS (Stanford Base Salary) is the annual compensation paid by Stanford to individuals whose time is spent on research, teaching and/or other activities. It includes regular and supplemental salary. It excludes bonus payments and extra compensation such as faculty housing allowance, tuition reimbursement, etc. and any income that an individual is permitted to earn outside of Stanford responsibilities e.g., consulting payments. It may not be increased as a result of replacing Stanford’s salary funds with sponsored project funds. …

Stanford Electronic Research Administration (SeRA) System Updated: 05.09.2025 Created: 12.21.2020 SeRA is the institutional system of record for sponsored projects and research related agreements (RRAs) . For sponsored projects, SeRA tracks and supports proposal preparation through project closeout.  SeRA is comprised of five modules: Proposal Development and Routing Award Processing PTA Manager Subawards Award Reporting in Closeout (ARC) For additional SeRA information including how to obtain access, system functionalities, user guides, and other SeRA resources please refer to the ORA …

Fringe Tuition Grant Program (TGP) Rate Updated: 05.22.2025 Created: 12.21.2020 The TGP (Tuition Grant Program) Fringe rate is assessed on regular benefits eligible salaries charged to all non-government funded PTA’s including sponsored projects, operating budgets and auxiliary PTAs to support the costs of the Tuition Grant Program.   The TGP charge appears in expenditure type 51770 FRINGE BENEFITS TGP. Related Topics Budget …

How To Manage My Research Team Categories: Award Management Proposals Regulatory Compliance Updated: 05.22.2025 Created: 11.27.2020 Jump to: On this page There are many ways to go about building a research team—some more effective than others. If you are charged with or are interested in building a research team, there are several considerations to keep in mind: Bring together members with diverse backgrounds and experiences to promote mutual learning. Make sure each person understands his or her roles, responsibilities, and contributions to the team’s goals. As a leader, establish …

How To Ship Dangerous or Hazardous Goods Outside the U.S. Categories: Award Management Export Controls International Regulatory Compliance Updated: 07.28.2025 Created: 11.27.2020 Jump to: On this page You may be in violation of Federal Law and create a public safety hazard if you ship biological materials, dry ice, lithium batteries, hazardous materials, or any other “Dangerous Goods” unless you have received specific training and the material is properly packaged and labeled.  Complete training for shipping chemical or biological materials, or arrange for a certified hazardous materials …

How To Handle a Non-disclosure Agreement Categories: Award Management Regulatory Compliance Updated: 07.30.2025 Created: 11.27.2020 Jump to: On this page A company may ask you to sign a non-disclosure agreement (NDA) to discuss a possible research project at Stanford. If you understand the NDA terms and are comfortable complying with them, you may sign on your own behalf.  Individual researchers do not have the authority to sign on behalf of the University or their departments. Stanford generally does not sign NDAs (also called CDAs), as the University has an open environment and is not set …

How To Provide Funds to an International Visiting Scholar at the Beginning of Their Trip to Stanford Categories: Award Management Financial Concepts Proposals Regulatory Compliance Updated: 07.28.2025 Created: 11.28.2020 Jump to: On this page To pay your visiting scholar an honorarium and/or subsistence funds on arrival or near the beginning of their stay on campus, they need to be added to the Oracle system in advance of their arrival on campus. The departmental administrator can initiate this process in Oracle Financials to get the visiting scholar into the system to verify their identity. …

How To Are There Guidelines for Faculty and Staff Engaged in Lobbying? Updated: 05.22.2025 Created: 04.03.2021 Jump to: On this page Yes, Stanford University, as a tax-exempt organization, is permitted to lobby the federal government and engages in lobbying activity on a limited number of issues, mostly those affecting education, research and related activities.    Lobbying activities of universities and other charitable organizations are regulated by overlapping federal government rules.  For example, the Internal Revenue Service requires that the University file annual reports documenting …

How To Prepare the Other Support Documentation to Submit to NIH Categories: Award Management Proposals Updated: 05.22.2025 Created: 11.28.2020 Jump to: On this page The most up to date NIH Other Support Information, Guidance, and Resources can be found on the RMG website HERE   Resources Glossary Just In Time (JIT) Responsible Offices & People People Kathie A. Kern Director of Research Administration and Compliance kakern@stanford.edu Kim Marieke Baeten Director of Research Development kbaeten@stanford.edu Related Topics Proposal Components COI: Conflicts of Interest Overview COI: Conflicts …