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Institutional Official (IO) On this page The IO (Institutional Official) is an individual named by Stanford, who is authorized to act for the institution, and to assume the obligations imposed by federal, state and local laws, regulations, requirements and conditions, as well as Stanford policy that applies to a proposal and award. The IO reviews, endorses, signs and submits proposals to the sponsor on behalf of Stanford. In signing a proposal and in accepting a corresponding award, this individual certifies that Stanford will comply with the assurances and certifications referenced in the …

Modified Total Direct Cost (MTDC) On this page MTDC (Modified Total Direct Cost) is the base to which F&A (indirect cost) rates are applied. The Uniform Guidance excludes participant support costs from the MTDC base and defines this base for sponsored projects awarded on or after December 26, 2014 as follows: MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges …

No Cost Extension (NCX) On this page A no-cost extension extends the project period beyond the original project end date. As the phrase “no cost” suggests, there is no additional funding. It allows a PI (Principal Investigator) additional time to complete the scope of work of her/his project without additional funding. The fact that funds remain at the expiration of the grant is not, in itself, sufficient justification for an extension without additional funds.  A no-cost extension may be requested by the PI when all three of the following conditions are met: The end of the project period is …

Just In Time (JIT) On this page A Just In Time (JIT) is a publicly available document by which a Federal Agency makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds. Funding opportunity announcements may be known as program announcements, requests for applications, notices of funding availability, solicitations, or other names depending on the Agency and type of program. Funding opportunity announcements can be found at Grants.gov/FIND , in the NIH Guide for Grants and Contracts and on other sponsor websites Created: …

PI Quarterly Review and Certification On this page The PI is responsible for reviewing all project expenses including cost shared expenses and certifying that the costs are appropriate. The following certification statement appears in the eCertification system as is applicable for every sponsored project and cost sharing account: As the principal  investigator  I confirm to the best of my knowledge that the salary and wages charged to this project are appropriate in relation to work performed on this project. All other costs charged to this project are, to the best of my knowledge, …

Salary Cap On this page A legislatively-mandated provision limiting the direct salary (also known as salary or institutional base salary, but excluding any fringe benefits and F&A costs) for individuals working on NIH grants, cooperative agreement awards, and extramural research and development contracts. Some non-federal sponsors have salary caps. Created: 12.21.2020 Updated: 03.29.2021 Related Topics Faculty Effort Salary Caps … Salary …

Stanford Base Salary (SBS) On this page SBS (Stanford Base Salary) is the annual compensation paid by Stanford to individuals whose time is spent on research, teaching and/or other activities. It includes regular and supplemental salary. It excludes bonus payments and extra compensation such as faculty housing allowance, tuition reimbursement, etc. and any income that an individual is permitted to earn outside of Stanford responsibilities e.g., consulting payments. It may not be increased as a result of replacing Stanford’s salary funds with sponsored project funds. Created: 12.21.2020 …

Stanford Electronic Research Administration (SeRA) System On this page SeRA is the institutional system of record for sponsored projects and research related agreements (RRAs) . For sponsored projects, SeRA tracks and supports proposal preparation through project closeout.  SeRA is comprised of five modules: Proposal Development and Routing Award Processing PTA Manager Subawards Award Reporting in Closeout (ARC) For additional SeRA information including how to obtain access, system functionalities, user guides, and other SeRA resources please refer to the ORA website's SeRA User Guides and …

Fringe Tuition Grant Program (TGP) Rate On this page The TGP (Tuition Grant Program) Fringe rate is assessed on regular benefits eligible salaries charged to all non-government funded PTA’s including sponsored projects, operating budgets and auxiliary PTAs to support the costs of the Tuition Grant Program.   The TGP charge appears in expenditure type 51770 FRINGE BENEFITS TGP. Created: 12.21.2020 Updated: 03.22.2021 Related Topics Budget Basics … Fringe Tuition Grant Program (TGP) …

Uniform Guidance On this page The Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards  (commonly called "Uniform Guidance") was officially implemented in December 2014 by the Council on Financial Assistance Reform ( COFAR - now dissolved ). The Uniform Guidance – a "government-wide framework for grants management" – is an authoritative set of rules and requirements for Federal awards that synthesizes and supersedes guidance from earlier OMB circulars. Additional Information and the full text of the Uniform …