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How To Properly Review the F&A Rate on Monthly Expenditure Report Categories: Award Management Financial Concepts Regulatory Compliance Updated: 07.28.2025 Created: 11.27.2020 Jump to: On this page Compare the F&A rate on your monthly expenditure report to the awarded rate. The awarded rate is either the negotiated rate found on the Facilities & Administrative (F&A) Cost Rates Table  or a reduced rate . If you are working with a negotiated rate, make sure the rate is correct for the project's activity (research, instruction, or other) and that the proper location is used (on campus, off …

How To Apply the F&A Rate to My Project's Budget Categories: Award Management Financial Concepts Proposals Updated: 07.28.2025 Created: 11.27.2020 Jump to: On this page The negotiated  Facility and Administrative rate (F&A) is applied based on the type of activity proposed and the location, on or off campus, or a combination to the following categories of sponsored projects described in RPH 13.2. These categories include:  Research Instruction Other Sponsored Activity Animal Care Non-Federal Clinical Trial Rate F&A Bases The F&A rate is applied to a base, i.e., a specified subset of project …

How To Deposit a Check or EFT Transfer for Sponsored Projects Categories: Award Management Financial Concepts Updated: 05.08.2025 Created: 11.27.2020 Jump to: On this page Checks  and any remittance advice or backup received in the department for payment on sponsored projects must be forwarded to the Sponsored Receivables Lockbox for deposit (see addresses below).  Do not mail or hand deliver checks to the Office of Sponsored Research or Sponsored Receivables Management office. Payments are to be made payable to Stanford University and mailed to the Sponsored Receivables Lockbox. Sponsors …

How To Invoice a Sponsored Project or Clinical Trial Categories: Award Management Financial Concepts Updated: 05.08.2025 Created: 11.27.2020 Jump to: On this page For sponsored Projects, contact Sponsored Receivables Management (SRM) . They invoice sponsors for expenditures and ensure timely payment of those invoices. They also provide post-award financial invoicing services, payment application, and collection services for sponsored projects for the University. For Clinical Trials, use  Clinical Research Invoicing System for Participants (CRISP) . CRISP is a system that supports tracking …

How To Access CITI RECR Training Categories: Regulatory Compliance Updated: 05.29.2025 Created: 11.27.2020 Jump to: On this page STEPS Go to the CITI website. You are in the page titled " Login through my Institution". Select Stanford University from the list.   You will be prompted to go through the Stanford web auth page. Select View Courses next to Stanford University CITI provides two different types of required training for Stanford personnel: training in the protection of human subjects in research, and training in the responsible conduct of research. "Learner Groups" will identify …

How To Put in Place a Data Use Agreement Categories: Award Management Data Proposals Regulatory Compliance Updated: 07.15.2025 Created: 11.27.2020 Jump to: On this page A data use agreement (DUA) is an agreement that is required under the Privacy Rule and must be entered into  before  there is any use or disclosure of a limited data set (defined below) to an outside institution or party.  A limited data set is still protected health information (PHI), and for that reason, covered entities like Stanford must enter into a data use agreement with any recipient of a limited data set from …

How To Comply With Export Control Regulations When Hiring a Foreign National to Work at Stanford Under an H1-B Visa Categories: Export Controls Updated: 07.28.2025 Created: 03.19.2021 Jump to: On this page In order to comply with USCIS export licensing assessment requirements, DoR and Bechtel International Center have teamed up to incorporate an export control questionnaire ("Deemed Export Questionnaire") within Bechtel's H1-B Workflow.   Because of the elevated compliance risk associated with export control matters, the Dean of Research has determined that only members of the …

How To Protect Your Computing Devices When Traveling Internationally Categories: Award Management Data Export Controls International Proposals Regulatory Compliance Updated: 07.28.2025 Created: 11.27.2020 Jump to: On this page When you travel internationally, the safeguards provided by the Stanford University computing environment are not available. Important data on devices such as laptops, notebooks, iPads, smart phones, MP3 players, thumb drives, SD cards, SIM cards, cameras must be properly protected. Furthermore, if you travel to countries that are known for computer and network-based …

How To Travel Outside the U.S. With a Stanford-owned Laptop, Cell Phone, PDA or Flash Drive Categories: Export Controls Regulatory Compliance Updated: 07.28.2025 Created: 11.27.2020 Jump to: On this page Determine whether your travel will allow you to meet the terms and conditions set forth on the  Annual TMP Certification  for items 1 through 5 by completing the  Temporary Export Property Checklist , since by signing the form you are becoming personally accountable for complying with those terms and conditions. If your travel will not allow you to meet the Annual TMP Certification's terms …

How To Travel to Cuba, Iran, Syria, North Korea, or Sudan on Stanford University Business Categories: Export Controls Regulatory Compliance Updated: 07.28.2025 Created: 11.27.2020 Jump to: On this page Immediately contact Stanford’s Export Control Office so it can be determined if you can travel to these countries without an export license. Cuba, Iran, Syria, North Korea and Sudan are subject to US financial and trade sanctions. Travel to and transactions with these countries are regulated. Read Memo from Ann Arvin, Vice Provost and Dean of Research Policies Chapter 8 Export Controls Chapter …