Category

Data

Details on managing and sharing and protecting data, tools for creating management plans, international activity considerations, and high performance computers available to assist with research data.

4 Topics

  • Protocols

    Introduction Approval of research protocols by the appropriate Administrative Panel is required before beginning research that involves: human subjects; recombinant DNA molecules; human stem cells; human embryos or their derivatives; laboratory animals; infectious or biohazardous agents; radioactive isotopes; or ionizing, ultraviolet laser, and/or microwave radiation. Protocol Submission, Review

    August 25, 2025

  • International Activity

    Introduction Stanford's commitment to providing a safe environment for everyone creates particular requirements for PIs in research laboratories. Labs at Stanford house chemicals, equipment, and other materials that can pose hazards to health. The proper management of these hazards is not only good lab management, it is also a regulatory requirement. Compliance and Operational Support Register

    July 28, 2025

  • Manage Research Data

    Introduction FAIRport Guiding Principles drive the University’s scientific data management. Make sure you understand the type of data you want to share or exchange. Your proposal may require a data management plan and your award may need a data use agreement. Sharing data Stanford provides guidance and resources for research data acquisition, sharing and management. Some data is subject to

    July 28, 2025

  • Computing to Support Research

    Stanford Research Computing Stanford Research Computing (SRC) is a joint effort of the Dean of Research and University IT to build and support a comprehensive program to advance research at Stanford. Our systems support traditional high-performance computing (HPC), as well as platforms for working with high-risk data and general computing for coursework. We also offer data storage at scale

    November 26, 2025

16 Policies

  • Policy

    Information Security

    This policy articulates security practices and guidelines for research computing systems.

    August 7, 2025

  • Policy

    Memoranda of Understanding and Letters of Intent

    Describes when memoranda of understanding and letters of intent are necessary, and how to prepare the documents.

    June 10, 2025

  • Policy

    Export Controls and an Individual’s Eligibility as a Recipient of Export Controlled Items, Software Code, or Information

    Identifies the requirement for the original recipient of export controlled articles or data to determine the eligibility of others to access such items or data without an export license; addresses the potential applicability of specific export license exemptions and exceptions; sets forth the requirement that the original recipient of export controlled articles or data document all transfers when export controls apply.

    May 20, 2025

  • Policy

    Human Research Protection Program

    Provides comprehensive information about the organization, scope, authority and responsibilities associated with Stanford University's program for the protection of human research participants.

    August 20, 2025

  • Policy

    Administration of Copyright Policy

    Discusses procedures for license and income sharing, determination of intellectual property ownership, and the use of the Stanford name in copyrighted materials.

    May 20, 2025

  • Policy

    Academic Policies Pertaining to Sponsored Project Proposals

    Covers the academic policies around sponsored project proposals including Principal Investigator eligibility, openness in research policy and protocol approval process.

    August 7, 2025

  • Policy

    Preparation, Review, and Submission of Sponsored Project Proposals

    Summarizes university policy and procedures with respect to the preparation, review, and submission of proposals for external sponsorship.

    May 20, 2025

  • Policy

    Research Participation Agreements

    Defines policy for the establishment of agreements to make Stanford personnel, academic facilities, and/or laboratory equipment available to non-Stanford entities. Defines necessary criteria and approvals for such agreements.

    May 20, 2025

  • Policy

    Tangible Research Property

    Establishes Stanford policy for ownership and distribution of tangible property resulting as a product or by-product of research activities.

    May 20, 2025

  • Policy

    Other Intellectual Property: Trademarks, Patents and Proprietary Information

    Establishes University policy for Trade and Service Marks and Proprietary Information.

    May 20, 2025

  • Policy

    Copyright Policy

    Establishes Stanford policy on copyright ownership and defines administrative procedures for policy implementation.

    May 20, 2025

  • Policy

    Inventions, Patents, and Licensing

    Establishes policy and procedures for disclosure and assignment of ownership of potentially patentable inventions created in the course of an individual’s university responsibilities, participation in a research project at Stanford, or with more than incidental use of Stanford resources.

    August 7, 2025

  • Policy

    Research Funded by the Department of Energy Through SLAC National Accelerator Laboratory

    Provides clarification about health and safety procedures for campus based research funded through the SLAC National Accelerator Laboratory.

    May 20, 2025

  • Policy

    Retention of and Access to Research Data

    Establishes University policy to assure that research data is appropriately recorded, archived for a reasonable period of time, and available for review under the appropriate circumstances.

    August 7, 2025

  • Policy

    Academic Freedom

    Assures the fullest protection of freedom of inquiry, thought, expression, publication, and peaceable assembly at Stanford University.

    May 20, 2025

  • Policy

    Principles Concerning Research

    Presents broad principles to guide the research enterprise and assure the integrity of scholarly inquiry at Stanford University.

    July 24, 2025

3 How Tos

  • How To

    Protect Your Computing Devices When Traveling Internationally

    When you travel internationally, the safeguards provided by the Stanford University computing environment are not available. Important data on devices such as laptops, notebooks, iPads, smart phones, MP3 players, thumb drives, SD cards, SIM cards, cameras must be properly protected. Furthermore, if you travel to countries that are known for computer and network-based espionage (e.g., network

    July 28, 2025

  • How To

    Put in Place a Data Use Agreement

    A data use agreement (DUA) is an agreement that is required under the Privacy Rule and must be entered into before there is any use or disclosure of a limited data set (defined below) to an outside institution or party. A limited data set is still protected health information (PHI), and for that reason, covered entities like Stanford must enter into a data use agreement with any recipient of a

    July 15, 2025

  • How To

    Find High Powered Computing Facilities

    Need access to compute resources beyond your desktop? There are a variety of compute clusters run by the Stanford Research Computing (SRC) team. The SRC manages Sherlock, Stanford's shared compute cluster available for use by all Stanford faculty and their research teams for sponsored or departmental faculty research. Research teams have access to a base set of general compute nodes, GPU-based

    November 26, 2025

1 Forms & Tools

  • System

    DMP Tool

    https://dmptool.org/ The DMPTool is a free, open-source, online application that helps researchers create data management plans (DMPs). These plans are now required by many funding agencies as part of the grant proposal submission process. The DMPTool provides a click-through wizard for creating a DMP that complies with funder requirements. It also has direct links to funder websites, help text

    May 8, 2025