2025 Federal Administration Transition Information & Resources - This will be updated as new information is available.

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Resources

Training, Topics & Tools to help you do your research.

Explore resources to ensure your research project and team are in compliance with Stanford’s policy, federal and state laws, sponsor requirements, and award terms and conditions.

Find Resources by Category

Explore these common research topics to ensure your project meets all applicable requirements, and find the tools to help you get there.

  • Data

    Details on managing and sharing and protecting data, tools for creating management plans, international activity considerations, and high performance computers available to assist with research data.

  • Award Management

    The phases of managing a sponsored project from start to finish are explored with specific details for each step, how-tos and related forms.

  • Conflict of Interest

    Information on required conflict of interest and commitment disclosures, undue foreign interference, types of sponsored research agreements, and available training.

  • Export Controls

    An overview of export controls, confidentiality agreements, encryption code, shipping or carrying Stanford equipment outside the U.S., and a decision tree to determine if export controls apply to your activity.

  • Financial Concepts

    Discusses the financial details of research projects such as monitoring and certifying expenditures, reimbursement rates, providing financial support to graduate students and postdoctoral scholars, and invoicing.

  • Proposals

    Learn more about the components of proposal preparation including guidelines, tips and considerations for submitting proposals to various sponsors.

  • Regulatory Compliance

    A wide range of regulations and tools regarding intellectual property, cost sharing, responsible and ethical conduct of research, export controls, protocols, award acceptance and more.

  • International

    Resources around academic integrity and undue foreign influence, information about the Global Engagement Review Program, procedures for shipping dangerous goods outside the U.S. and protecting computing devices while traveling internationally.

Popular Resources

  • Rates

    All federal and many non-federal sponsors recognize the need to reimburse the direct costs of research as well as the indirect costs. Known as Facilities and Administrative (F & A) costs, indirect costs are expressed in terms of a rate. The F & A rate is applied to eligible direct costs. Learn more on the application of F & A rates.

    March 26, 2025

  • Reference List

    Institutional Facts

    This is a reference list of institutional facts intended to aid researchers. It includes Stanford University’s IRS tax exempt status, details on where payments should be sent to the university, indirect cost rate agreements and more.

    March 26, 2025

  • Proposal Components

    The components of a research proposal vary depending on the sponsor and solicitation requirements. A solicitation is also known as a call for proposals, request for proposals, or funding opportunity. Each agency, and even specific programs within an agency, may require components that are specific to a funding opportunity. What follows is a list of brief descriptions of the typical components a sponsor may require.

    March 26, 2025

  • COI: Conflicts of Interest Overview

    Faculty may complete their disclosure of outside professional activities and consulting at opacs.stanford.edu. This overview contains a brief review of the policies and procedures associated with the disclosure and management of conflicts of commitment and interest at Stanford University. This page also includes information to help identify and mitigate potential conflicts.

    March 26, 2025

  • Reference List

    Export Controls: Munitions and Dual-Use Items

    Munitions and dual-use Items items, information, and software subject to U.S. Export Control laws and used in a university environment are generally categorized on one of two lists: U.S. Munitions List (USML )published by the U.S. State Department in its International Traffic in Arms Regulations (ITAR), and the Commerce Control List published by the U.S. Commerce Department in its Export Administration Regulations (EAR). Learn more.

    March 26, 2025

  • Decision Tree

    Export Controls Decision Tree

    The decision tree is a questionnaire to determine whether export controls are applicable to your activity. The tool walks users through a series of "Yes" or "No" questions that ask about sharing, shipping, transmitting or transferring items, information, or software in the context of your situation. The responses lead to a determination of whether an export control license may be applicable.

    March 26, 2025

  • Export Controls: Overview

    During the course of open research, Stanford faculty, staff and students will likely, at one time or another, intersect with federal regulations that impose access, dissemination, or participation restrictions on the transfer of items and information regulated for reasons of national security, trade sanctions policy, anti-terrorism, or non-proliferation. Stanford is fully committed to complying with all laws and regulations that pertain to the conduct and dissemination of our research, including U.S. export control regulations which are discussed in this overview.

    March 26, 2025

  • Export Controls: Confidentiality Agreements

    This is a guide to understanding Stanford policies, procedures, and resources for non-disclosure and confidentiality agreements. In the course of their work, Principal Investigators and other researchers may be asked to accept confidential or restricted information, materials, software code, or technology from a sponsor or third party. The sponsor or third party will require that the researcher sign a Non-Disclosure Agreement (NDA).

    March 26, 2025

  • Academic Integrity and Undue Foreign Interference

    The Global Engagement Review Program( GERP) is a voluntary advisory process created to evaluate potential undue foreign influence risks in the context of maintaining Stanford research’s open and welcoming community. The program coordinates input from multiple offices that advise on various aspects of foreign engagements to assess risks related to undue foreign influence, research security and integrity.

    March 26, 2025