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  • Record Retention

    Record Retention Categories: Award Management Regulatory Compliance Updated: 05.08.2025 Created: 03.25.2021 Jump to: On this page Introduction While we live in the Information Age, not all information created or received by an organization rises to the level of being an official business record – this important subset requires deliberate management because these records provide evidence of business transactions, decisions and satisfaction of legal obligations. Record Retention Reference Guide Business Transaction Records Not Contract or Grant Related AGM 3.1.5 Retention of Financial Records …

    May 8, 2025

  • 1

    Space Inventory Glossary

    1 Space Inventory Glossary Recent Chapter Updates Currently there are no updates available. View Full Chapter Updates View All Research Policy Handbook Updates Questions about this policy? Current Version: 06.01.12 Original Version: 06.01.12 In This Chapter     definitions here Request this Chapter’s Archives Request permission to view & download archived chapters from the Research Policy Handbook. Request Access to Research Policy Handbook …

    February 11, 2021

  • Fundamental Research Letter

    Fundamental Research Letter Jump to: On this page This letter will be of assistance for international travel by Stanford foreign national researchers from countries for which stringent visa export control reviews are required.  The letter should be shown to US consular officers at the time of visa submission.   The letter documents that research performed at Stanford is categorized as unrestricted "fundamental research" and thus outside the scope of U.S export controls. To obtain a signed letter from Stanford's Export Control Office, the international traveler's faculty advisor must email the …

    May 29, 2025

  • 12

    Skeletal Remains

    Research Policy Handbook 12 Skeletal Remains Covers the procedures for the preservation and treatment of human skeletal remains and defines the responsibilities for management and oversight of them. Recent Chapter Updates Currently there are no updates available. View Full Chapter Updates View All Research Policy Handbook Updates Questions about this policy? In This Chapter Back to: Previous: Establishing and Managing Independent Laboratories, Institutes and Centers Continue to: Next: Human Skeletal Remains Request this Chapter’s Archives Request permission to view & download archived …

    March 26, 2025

  • 17

    Property Management

    Research Policy Handbook 17 Property Management This policy outlines the responsibilities for sponsor-funded/owned and university-funded equipment, and details procedures for capital equipment acquisition. Recent Chapter Updates Currently there are no updates available. View Full Chapter Updates View All Research Policy Handbook Updates Questions about this policy? Jump to: In This Chapter Back to: Previous: Closeout of Subawards Continue to: Next: Control of Property Request this Chapter’s Archives Request permission to view & download archived chapters from the Research Policy Handbook. …

    March 26, 2025

  • 8.2

    Definitions

    Research Policy Handbook 8.2 Definitions Provides a brief glossary of commonly used export control terms as they apply to Stanford export controls policy. Categories: Regulatory Compliance Recent Chapter Updates Currently there are no updates available. View Full Chapter Updates View All Research Policy Handbook Updates Questions about this policy? Stanford Export Control Office Export Control Office exportcontrols@stanford.edu Policy Authority VPDoR (Office of the Vice Provost and Dean of Research) Current Version: 09.20.06 Original Version: 09.17.04 Jump to: In This Chapter 1. Definitions …

    May 20, 2025

  • 8.3

    Export Licenses for International Transfers of Items, Software or Technical Information

    Research Policy Handbook 8.3 Export Licenses for International Transfers of Items, Software or Technical Information Describes documentation requirements; identifies resources for export control determinations including export license exceptions, exclusions and “No License Required” (NLR) assessments. Categories: Export Controls International Regulatory Compliance Recent Chapter Updates July 6, 2022 Export Licenses for International Transfers of Items, Software or Technical Information December 19, 2018 Export Licenses for International Transfers of Items, Software or Technical Information …

    May 20, 2025

  • 8.5

    Export Controls and Stanford’s Openness in Research Policy

    Research Policy Handbook 8.5 Export Controls and Stanford’s Openness in Research Policy Expresses Stanford’s commitment to ensure freedom of access to information that is central to the intellectually significant portions of the research; clarifies that Stanford will not accept export controlled information in the conduct of university fundamental research that disadvantages any foreign national member of a research group because of resulting access restrictions. Categories: Export Controls International Regulatory Compliance Recent Chapter Updates Currently there are no updates available. …

    May 20, 2025

  • 8.6

    Export Controls and an Individual’s Eligibility as a Recipient of Export Controlled Items, Software Code, or Information

    Research Policy Handbook 8.6 Export Controls and an Individual’s Eligibility as a Recipient of Export Controlled Items, Software Code, or Information Identifies the requirement for the original recipient of export controlled articles or data to determine the eligibility of others to access such items or data without an export license; addresses the potential applicability of specific export license exemptions and exceptions; sets forth the requirement that the original recipient of export controlled articles or data document all transfers when export controls apply. Categories: Data Export …

    May 20, 2025

  • 8.7

    Recordkeeping Requirements

    Research Policy Handbook 8.7 Recordkeeping Requirements Describes federal and university export control documentation retention requirements. Categories: Regulatory Compliance Recent Chapter Updates July 6, 2022 Recordkeeping Requirements April 19, 2017 Recordkeeping Requirements View Full Chapter Updates View All Research Policy Handbook Updates Questions about this policy? Stanford Export Control Office Export Control Office exportcontrols@stanford.edu Policy Authority VPDoR (Office of the Vice Provost and Dean of Research) Current Version: 07.06.22 Original Version: 09.17.04 Jump to: In …

    May 20, 2025