The Global Engagement Review Program( GERP) is a voluntary advisory process created to evaluate potential undue foreign influence risks in the context of maintaining Stanford research’s open and welcoming community. The program coordinates input from multiple offices that advise on various aspects of foreign engagements to assess risks related to undue foreign influence, research security and integrity.
Introduction Allocation of costs is the process of assigning a cost or a group of costs, to one or more PTAs in accordance with the benefits received. You should not allocate costs after the fact. Typically, you allocate costs at the time of purchase through a purchase requisition or another mechanism. However, you may need to distribute costs for items such as lab supplies to the PTAs to multiple
Introduction The proposal budget should be an as accurate as possible financial expression of the proposed scope of work. When proposing a budget for a sponsored project, the PI assures Stanford and the sponsor that project finances are represented as accurately as possible. This ensures the sponsor pays its fair share of project costs. Sponsor, program and University requirements must be adhered
Introduction Stanford defines an asset as capital equipment if it meets all the following three criteria unless otherwise specified by the sponsor terms and conditions. 1. Cost is $5,000 or greater 2. Useful life of more than one year, and 3. Individual, stand-alone, moveable, tangible item Responsibilities of Key Participants Key participants in the management of equipment are the PI, the
Faculty may complete their disclosure of outside professional activities and consulting at opacs.stanford.edu. This overview contains a brief review of the policies and procedures associated with the disclosure and management of conflicts of commitment and interest at Stanford University. This page also includes information to help identify and mitigate potential conflicts.
New NIH requirement for providing copies of agreement(s) related to employment or certain appointments with non-US entities Introduction Stanford University provides two different web-based applications to facilitate the disclosure and management of potential conflicts of commitment and interest. Annually, all faculty at Stanford are required to certify their understanding of and compliance with
COI Training COI Training Slide Deck Changes to Annual Disclosures of Outside Professional Activities Starting January 2025, Stanford will transition its annual disclosure process for outside professional activities from an annual static cycle (in spring) to a rolling 12-month cycle. This change is designed to enable more timely certifications while reducing and streamlining the peak workload
Stanford Research Computing Center The Stanford Research Computing Center (SRCC) is a joint effort of the Dean of Research and University IT to build and support a comprehensive program to advance research at Stanford. That includes offering and supporting traditional high-performance computing (HPC) systems, as well as systems for high throughput and data-intensive computing, platforms for
Introduction According to Stanford policy and federal regulations, an expense qualifies as a direct cost for a sponsored project when it meets all four cost principles. These principles govern costs that may be charged to federally sponsored projects either directly or indirectly. Stanford generally applies these cost principles to the expenditure of non federal funds as well, however, in some
Introduction Cost sharing represents the portion of allowable, allocable, and reasonable [direct and indirect] costs of a sponsored project not paid for by the sponsor and are instead borne by the institution or third party. This topic guides you through proposing, accounting for, monitoring, and closing a cost sharing commitment. The definition, details, and procedures are outlined in RPH 15.3
COVID-19 Research Continuity Resources Summary As soon as COVID-19 began spreading, Stanford researchers pivoted their focus to this crisis. Researchers quickly developed novel ways of testing for COVID-19, began testing drugs that might treat the disease and modeled the effects of social distancing. Other research efforts just getting underway will be generating insights for years to come. The
The eCertification system supports a single consolidated review and certification process for managing sponsored project expenditures and cost sharing commitments. PIs can review and certify, as required, all sponsored project expenditures of any type online in one system Administrators with Task Manager authority can review all sponsored project expenditures of any type online in one system Drill
Introduction Ethics and compliance concepts are critical to research activities at Stanford University. These regulations serve to maintain the public trust; that is, trust in research results and outcomes; trust that patients and human subjects are given the best care and treatment; trust that public funds are spent for the benefit of all, and trust that scientific investigation is done
Alert: The US Department of the Treasury now requires export licenses for the export or import of ALL goods, services, or technology to or from the so-called Donetsk People's Republic or the Luhansk People's Republic of Ukraine, with the exception of certain agricultural commodities, medicine, and medical supplies. When considering whether or not a shipment, transfer, transmission, or disclosure
This is a guide to understanding Stanford policies, procedures, and resources for non-disclosure and confidentiality agreements. In the course of their work, Principal Investigators and other researchers may be asked to accept confidential or restricted information, materials, software code, or technology from a sponsor or third party. The sponsor or third party will require that the researcher sign a Non-Disclosure Agreement (NDA).
Introduction Requirements and workflow related to H1-B Export Certification. Employer Requirements The Department of Homeland Security's US Citizenship and Immigration Services (USCIS) now requires all employers to assess whether an export license must be obtained prior to hiring any H1-B employee, and to certify to those findings. This certification requirement implements laws presently set forth
During the course of open research, Stanford faculty, staff and students will likely, at one time or another, intersect with federal regulations that impose access, dissemination, or participation restrictions on the transfer of items and information regulated for reasons of national security, trade sanctions policy, anti-terrorism, or non-proliferation. Stanford is fully committed to complying with all laws and regulations that pertain to the conduct and dissemination of our research, including U.S. export control regulations which are discussed in this overview.
Introduction This topic presents an overview of legal authorities and penalties for export control violations. The Export Administration Regulations The Export Administration Regulations (EAR) provides the following sanctions: Criminal Sanctions Willful Violations University A fine of up to the greater of $1,000,000 or five times the value of the exports for each violation. Individual A fine of up
Introduction As a general rule, code developed here at Stanford is the product of non-proprietary, fundamental research. To reinforce this, and to avoid difficulties with federal export control regulations, researchers should upload Stanford-generated encryption code onto a publicly available website as soon as possible. Access to the code must not include login requirements or other password or
TMP Overview Unlike the export of information resulting from fundamental research, tangible exports of equipment, materials, and laptops plus intangible exports of commercial software, encryption code, and disclosure-restricted technical information are subject to export control regulations. The dual use Export Administration Regulations, however, make an exception to export license requirements
Effort Effort is the proportion of time spent on an activity, expressed as a percentage of total time. It cannot be more than 100%. 100% effort does not equate to any set number of hours, e.g., 40 or 50 hours per week; it equates to the totality of University compensated effort. Stanford University requires a commitment of effort on the part of the PI during the period in which work is being
Introduction A graduate student is someone with a four-year university degree who is working on a master's degree or Ph.D. Graduate students at Stanford receive funding from a variety of sources that range from government agencies, employers and foundations to academic departments and schools. Although these two resources set forth policy and procedures for graduate student funding, the School
Introduction A Postdoctoral Scholar is a trainee in residence at Stanford University pursuing advanced studies beyond the doctoral level in preparation for an independent career. Postdoctoral Scholars are registered as non-matriculated, non-degree-seeking students with the University. The classification of scholars as students, among other things, allows the deferment of student loans
Introduction A gift is any item of value given to the University by a donor who expects nothing significant of value in return, other than recognition (for example, being listed on an honor roll or naming a building, fund, professorship, etc. in the donor's honor). Examples of non-gifts include sponsored projects, income, non-gift financial aid for a named student, and licenses or rights to use
Introduction The purpose of infrastructure charges is to recover a portion of infrastructure costs from activities supported by designated and restricted funds since they represent a significant percentage of the University’s total activity. General funds alone cannot bear the full burden of the infrastructure and administrative costs required to support these activities. For Stanford to maintain
