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Federal Regulations Updated: 07.15.2025 Created: 12.21.2020 Shorthand for OMB Circulars A-21, A-110 and A-133, the Uniform Guidance, and other government regulations. …

Fringe Benefit Rates Updated: 05.22.2025 Created: 12.21.2020 Fringe Benefit Rates are established in accordance with the federal policy. They are negotiated between Stanford and the ONR (Office of Naval Research), the cognizant federal agency overseeing the administration of sponsored agreements at Stanford. The fringe benefit rate covers the costs of employee …

Funding Opportunity Announcement (FOA) Updated: 12.04.2025 Created: 12.21.2020 A publicly available document by which a Federal Agency makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds. Funding opportunity announcements may be known as program announcements, requests for applications, notices of funding availability, solicitations, or other names depending on the Agency and type of program. Funding opportunity announcements can be found at Grants.gov/FIND , in the NIH Guide for Grants and Contracts and on other …

Gift Updated: 05.09.2025 Created: 12.21.2020 A gift is any item of value given to the University by a donor who expects nothing of value in return, other than recognition (for example, being listed on an honor roll or naming a building, fund, professorship, etc. in the donor's honor). Examples of non-gifts include sponsored projects, income, non-gift financial aid for a named student, and licenses or rights to use property.  Please contact the Office of Planned Giving (650) 725-4358, in the Office of Development for any questions or further information.     See Admin Guide 4.1.1 Gifts to the …

Institutional Official (IO) Updated: 07.15.2025 Created: 12.21.2020 The IO (Institutional Official) is an individual named by Stanford, who is authorized to act for the institution, and to assume the obligations imposed by federal, state and local laws, regulations, requirements and conditions, as well as Stanford policy that applies to a proposal and award. The IO reviews, endorses, signs and submits proposals to the sponsor on behalf of Stanford. In signing a proposal and in accepting a corresponding award, this individual certifies that Stanford will comply with the assurances and …

Modified Total Direct Cost (MTDC) Updated: 05.09.2025 Created: 12.21.2020 MTDC (Modified Total Direct Cost) is the base to which F&A (indirect cost) rates are applied. The Uniform Guidance excludes participant support costs from the MTDC base and defines this base for sponsored projects awarded on or after December 26, 2014 as follows: MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, …

No Cost Extension (NCX) Updated: 05.09.2025 Created: 12.21.2020 A no-cost extension extends the project period beyond the original project end date. As the phrase “no cost” suggests, there is no additional funding. It allows a PI (Principal Investigator) additional time to complete the scope of work of her/his project without additional funding. The fact that funds remain at the expiration of the grant is not, in itself, sufficient justification for an extension without additional funds.  A no-cost extension may be requested by the PI when all three of the following conditions are met: The …

Just In Time (JIT) Updated: 05.22.2025 Created: 12.21.2020 A Just In Time (JIT) is a publicly available document by which a Federal Agency makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds. Funding opportunity announcements may be known as program announcements, requests for applications, notices of funding availability, solicitations, or other names depending on the Agency and type of program. Funding opportunity announcements can be found at Grants.gov/FIND , in the NIH Guide for Grants and Contracts and on other …

PI Quarterly Review and Certification Updated: 05.08.2025 Created: 12.21.2020 The PI is responsible for reviewing all project expenses including cost shared expenses and certifying that the costs are appropriate. The following certification statement appears in the eCertification system as is applicable for every sponsored project and cost sharing account: As the principal  investigator  I confirm to the best of my knowledge that the salary and wages charged to this project are appropriate in relation to work performed on this project. All other costs charged to this project are, to the best …

Proposal Updated: 05.09.2025 Created: 12.21.2020 A sponsored project proposal is a detailed request for funding usually prepared in accordance with the sponsor’s instructions. A PI (Principal Investigator) documents his/her research ideas and methodology in a detailed proposal to ask for a potential sponsor's financial support. The proposal is submitted to the sponsor for funding consideration; acceptance by the sponsor is conveyed by an award to Stanford University.  At minimum, all Stanford sponsored project proposals require prior to submission: Statement or Scope of Work budget budget …