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2025 Federal Administration Transition Information & Resources - This will be updated as new information is available.

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  • 1.10

    Information Security

    November 7, 2024

    Research Policy Handbook 1.10 Information Security Table of Contents Go to Policy Search Policies As you type, the following list of policies will be filtered to only the titles that match the entered text. 1 Conduct of Research 1.1 Principles Concerning Research 1.2 Rights and Responsibilities in the Conduct of Research 1.3 Academic Freedom 1.4 Openness in Research 1.5 On Academic Authorship 1.6 Multi-Authored Research Papers 1.7 Research Misconduct: Policy on Allegations, Investigations, and Reporting 1.8 Nondiscrimination in Research Agreements 1.9 Retention of and Access to Research Data …

  • Faculty Effort on Sponsored Research - FAQS

    November 7, 2024

    Faculty Effort on Sponsored Research - FAQS On this page General Effort FAQS 1. I am submitting a proposal for a sponsored research project. How much effort should I propose? Proposals should represent the effort that key personnel expect to commit to the project to complete the proposed scope of work. 2. Do I still need to charge or cost share effort during every active quarter of an award? No, you are no longer required to charge or cost share effort in every active quarter of an award. However, some effort needs to be direct charged or cost shared during each year of the period of …

  • Allocation of Costs

    November 7, 2024

    Allocation of Costs Categories: Award Management Financial Concepts Proposals On this page Introduction Allocation of costs is the process of assigning a cost or a group of costs, to one or more PTAs in accordance with the benefits received. You should not allocate costs after the fact. Typically, you allocate costs at the time of purchase through a purchase requisition or another mechanism. However, you may need to distribute costs for items such as lab supplies to the PTAs to multiple benefitting projects. These costs may be allocated only if they advance the work of the project in the same …

  • Proposal

    November 7, 2024

    Proposal On this page A sponsored project proposal is a detailed request for funding usually prepared in accordance with the sponsor’s instructions. A PI (Principal Investigator) documents his/her research ideas and methodology in a detailed proposal to ask for a potential sponsor's financial support. The proposal is submitted to the sponsor for funding consideration; acceptance by the sponsor is conveyed by an award to Stanford University.  At minimum, all Stanford sponsored project proposals require prior to submission: Statement or Scope of Work budget budget justification  SeRA Proposal …

  • Award Terms and Conditions

    November 7, 2024

    Award Terms and Conditions On this page Each award notice specifically identifies certain conditions that are applicable to, and become part of, that award. The full text of award conditions are often not listed in the award notice, and rather are linked to and available electronically on the sponsor's website. Created: 12.21.2020 Updated: 11.07.2024 … Award Terms and …

  • Cost Sharing

    November 8, 2024

    Cost Sharing On this page Cost Sharing is the portion of total allowable, allocable, and reasonable [direct and indirect] costs of a sponsored project not paid for by the sponsor and are instead borne by the institution [Stanford] or third party.  Mandatory Committed Cost Sharing Is imposed by a sponsor as a condition of the award. It is quantified in the proposal and it is legally binding if the project is selected for funding.  This commitment must be tracked in the accounting system as cost sharing.   A mandatory cost share requirement should always be stated in the proposal solicitation. …

  • 14.3

    University Commitments Pertaining to Sponsored Project Proposals

    November 8, 2024

    Research Policy Handbook 14.3 University Commitments Pertaining to Sponsored Project Proposals Table of Contents Go to Policy Search Policies As you type, the following list of policies will be filtered to only the titles that match the entered text. 1 Conduct of Research 1.1 Principles Concerning Research 1.2 Rights and Responsibilities in the Conduct of Research 1.3 Academic Freedom 1.4 Openness in Research 1.5 On Academic Authorship 1.6 Multi-Authored Research Papers 1.7 Research Misconduct: Policy on Allegations, Investigations, and Reporting 1.8 Nondiscrimination in Research Agreements …

  • 15.3

    Cost Sharing Policy

    November 8, 2024

    Research Policy Handbook 15.3 Cost Sharing Policy Table of Contents Go to Policy Search Policies As you type, the following list of policies will be filtered to only the titles that match the entered text. 1 Conduct of Research 1.1 Principles Concerning Research 1.2 Rights and Responsibilities in the Conduct of Research 1.3 Academic Freedom 1.4 Openness in Research 1.5 On Academic Authorship 1.6 Multi-Authored Research Papers 1.7 Research Misconduct: Policy on Allegations, Investigations, and Reporting 1.8 Nondiscrimination in Research Agreements 1.9 Retention of and Access to Research Data …

  • Budget Basics

    November 8, 2024

    Budget Basics Categories: Financial Concepts Proposals On this page Introduction The proposal budget should be an as accurate as possible financial expression of the proposed scope of work.  When proposing a budget for a sponsored project, the PI assures Stanford and the sponsor that project finances are represented as accurately as possible. This ensures the sponsor pays its fair share of project costs.  Sponsor, program and University requirements must be adhered to at the proposal stage, as well as when funds are expended, following the cost principles as defined by federal regulations and …

  • Proposal Preparation and Submission

    November 8, 2024

    Proposal Preparation and Submission Categories: Proposals On this page Introduction A proposal is more than a pitch document; it’s a work plan. If the agency awards the project, you will have to follow the plan that your proposal represents. Proposals are complex documents with specific requirements for each section. Be sure that you understand each component and allocate adequate time to put together your budget and gather the necessary components for your proposal. Keep in mind that some components require additional review so that should also be accounted for in your preparation timeline. …