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Export Controls: Munitions and Dual-Use Items Categories: Export Controls Regulatory Compliance Jump to: On this page Munitions and Dual-Use Items Items, information, and software subject to US Export Control Laws and used in a university environment are generally categorized on the following two lists: US Munitions List (USML ) - (ITAR) Published by the US State Department in its International Traffic in Arms Regulations (ITAR) Category I Firearms, Close Assault Weapons, and Combat Shotguns Category II Materials, Chemicals, Microorganisms, and Toxins Category III Ammunition/Ordnance Category …

Export Controls: Pathogens and Toxins Categories: Export Controls Regulatory Compliance Jump to: On this page Pathogens and Toxins Department of Commerce dual-use export control-listed pathogens and toxins are listed below. These pathogens and toxins are found on the Commerce Control List (CCL) in Category 1 at ECCNs 1C351 through 1C360 . Please note that export controls also apply to genetic elements and genetically modified organisms that contain DNA associated with the pathogenicity of these biological materials. Severe civil and/or criminal penalties apply to international shipments …

Export Controls: Chemicals, Chemical Agent Precursors, Propellants, Explosives, and Energetic Materials Categories: Export Controls Regulatory Compliance Jump to: On this page Chemicals, Chemical Agent Precursors, Propellants, Explosives, and Energetic Materials The ITAR controls certain military-related chemicals, chemical agent precursors, propellants, explosives and energetic materials at Category V and Category XIV of the US Munitions List (USML) .  Likewise, the EAR regulates exports of certain dual use propellants and chemicals at ECCNs 1C111 and 1C350 , respectively, in the "Materials" …

Export Controls: Sample Letters and Clauses for Faculty, Students, and Staff Categories: Export Controls Regulatory Compliance Jump to: On this page Downloadable letters and agreement language can be found below in  Related Items  section  and can be used by faculty, students, and staff at Stanford in situations where correspondence is needed to document Stanford's exclusion from, or adherence to, US export control regulations. Fundamental Research Letter This letter will be of assistance for international travel by Stanford foreign national researchers from countries for which stringent visa …

Export Controls: Tools and Checklists Categories: Export Controls Regulatory Compliance Jump to: On this page General Tools and Checklists The following are important resources in the general area of export controls. They will help to introduce the topic, as well as provide the information needed in specific situations. Export License Certification Reference Guide A comprehensive  summary  of Stanford export control policies, position responsibilities, resources, best practices and documentation requirements associated with international shipments and hand carries of laptops, equipment and …

Export Controls: Research and Encryption Categories: Export Controls Regulatory Compliance Updated: July 24, 2025 Created: March 27, 2021 Jump to: On this page Introduction As a general rule, code developed here at Stanford is the product of non-proprietary, fundamental research. To reinforce this, and to avoid difficulties with federal export control regulations, researchers should upload Stanford-generated encryption code onto a publicly available website as soon as possible. Access to the code must not include login requirements or other password or authentication procedures. In some …

Export Controls: Openness in Research Checklist Categories: Export Controls Regulatory Compliance Jump to: On this page Introduction Guidelines for ensuring that agreements comply with Stanford's Openness in Research policy. Applicability No program of research that requires secrecy may be conducted at Stanford, unless it meets one of the exceptions set out in the University's Openness in Research policy . Use this questionnaire when reviewing: requests for proposals or project solicitations program award notices Non-Disclosure Agreements (NDAs) any other documents related to research …

Subaward Updated: May 9, 2025 Created: December 23, 2020 A subaward is a formal written agreement made between Stanford University and a Subrecipient to perform a portion of the Statement of Work under a Stanford sponsored project. A subaward must include a clearly defined, intellectually significant Statement of Work (SOW) to be performed by the subrecipient. The subrecipient's SOW is performed by its personnel, using its own facilities and resources. The subrecipient takes full responsibility for adhering to the terms and conditions of the subaward including those flowed down from …

Cost Principles Categories: Award Management Financial Concepts Regulatory Compliance Updated: July 15, 2025 Created: March 11, 2021 Jump to: On this page Definition Stanford policy and federal regulations such as the  Uniform Guidance  state fundamental principles of research administration. An expense qualifies as a direct cost to a sponsored project only when it meets the following four principles. Allowable:  Allowable and unallowable costs are defined by federal regulations and in the terms of specific awards Allocable : Only those costs that BENEFIT a project may be charged to that …

Cost Sharing Categories: Award Management Financial Concepts Proposals Regulatory Compliance Updated: February 26, 2026 Created: March 27, 2021 Jump to: On this page Introduction Cost sharing represents the portion of allowable, allocable, and reasonable [direct and indirect] costs of a sponsored project not paid for by the sponsor and are instead borne by the institution or third party. This topic guides you through proposing, accounting for, monitoring, and closing a cost sharing commitment. The definition, details, and procedures are outlined in RPH 15.3 Cost Sharing.  Monitor Review and …