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Sponsored Receivables Management Categories: Award Management Financial Concepts Regulatory Compliance Updated: May 8, 2025 Created: April 1, 2021 Jump to: On this page Sponsored Receivables Management (SRM)  provides support for cash and receivables management for sponsored projects with the focus of maintaining a steady cash flow for the University.  SRM processes interim invoices, draws against letters-of credit, applies payments and receipts and pursues collections for sponsored project awards, clinical trials, Academic Service Centers and Program Income. SRM works closely with various …

Effort Updated: May 22, 2025 Created: December 18, 2020 Effort is a financial concept that you apply when writing a proposal and during award management. The Research Policy Handbook (RPH) and The Administrative Guide (AGM) provide extensive detailed guidance on this topic.  Effort refers to the percentage of a person’s Stanford FTE (Full-Time Equivalence) allocated to a specific activity or project.  For faculty this includes teaching, research activities, and University citizenship and can never exceed 100%. Related Topics Faculty …

Indirect Costs (IDC) Updated: May 22, 2025 Created: December 19, 2020 Also known as Facilities & Administrative (F&A) costs. F&A costs are related to expenses incurred in conducting or supporting research, or other externally funded activities, but not directly attributable to a specific project. Federal agencies use different terms to describe these costs. The terms F&A costs and IDC (Indirect Costs) refer to the same thing. F&A rates are established in accordance with federal policy. They are negotiated between Stanford and ONR (Office of Naval Research), the cognizant federal agency …

Administrative Salaries Updated: May 22, 2025 Created: December 21, 2020 Salaries of clerical and administrative personnel may not be charged directly to federal project unless the effort is proposed as integral to the project and justified.  Administrative salaries can be charged to nonfederal project if the effort benefits the project. Some nonfederal sponsors may prohibit charging administrative salaries. Related Topics Proposing and Charging Administrative Expenses Uniform Guidance: Concepts That Have …

Capital Equipment Updated: May 13, 2025 Created: December 21, 2020 Unless otherwise specified by the sponsor terms and conditions, assets are defined as capital equipment by Stanford when the following three criteria are met. Cost is $5,000 or greater Useful life of more than one year, and It is an individual, stand-alone, moveable, tangible item Related Topics Capital …

Cost Sharing Updated: May 9, 2025 Created: December 21, 2020 Cost Sharing is the portion of total allowable, allocable, and reasonable [direct and indirect] costs of a sponsored project not paid for by the sponsor and are instead borne by the institution [Stanford] or third party.  Mandatory Committed Cost Sharing Is imposed by a sponsor as a condition of the award. It is quantified in the proposal and it is legally binding if the project is selected for funding.  This commitment must be tracked in the accounting system as cost sharing.   A mandatory cost share requirement should always be …

Fabrication Updated: May 13, 2025 Created: December 21, 2020 Equipment fabrication: a unique individual piece of equipment, or scientific instrument built by Stanford personnel not a vendor or subcontractor. The completed fabricated product must meet the criteria listed for capital equipment and the fabrication criteria listed in the  Property Management Manual 2.6 Fabrication …

Federal Acquisition Regulation (FAR) Updated: May 22, 2025 Created: December 21, 2020 FAR (Federal Acquisition Regulation) sets forth the terms and conditions for Federal contracts. …

Federal Regulations Updated: July 15, 2025 Created: December 21, 2020 Shorthand for OMB Circulars A-21, A-110 and A-133, the Uniform Guidance, and other government regulations. …

Fringe Benefit Rates Updated: May 22, 2025 Created: December 21, 2020 Fringe Benefit Rates are established in accordance with the federal policy. They are negotiated between Stanford and the ONR (Office of Naval Research), the cognizant federal agency overseeing the administration of sponsored agreements at Stanford. The fringe benefit rate covers the costs of employee …