Forms

In most cases, forms related to export controls can be filed electronically using the links below.

Departments or programs must keep soft or hard copies of all export documentation, including financial records and shipping documentation (i.e., FedEx Air Waybills, Purchase Orders from Stanford Express, Commercial Invoices, etc.) and Stanford Certifications in their research project files for a period of five years from the date of export, reexport or transfer of a tangible item abroad or of controlled information to a foreign national outside of or within the US (a "deemed export").

Before using these forms, please review Stanford's Export Controls Decision Tree in order to determine whether or not an export control license is applicable to any particular situation, or contact Stanford's Export Control Officer for further assistance.

The forms below are organized based on whether they are related to the controls of the US Commerce Department Export Administration Regulations (EAR), the US State Department International Traffic in Arms Regulations (ITAR), or both.

No License Required (NLR) shipments - EAR

  • One-Time NLR Certification for a single international shipment of tangible item(s), commercial software or disclosure-restricted technical information to an individual or organization for which an export license is not required.
  • Annual NLR Certification for frequent international shipments of the same tangible item(s), commercial software or disclosure-restricted technical information to the same individual or organization for which an export license is not required.

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Temporary Export/Reexport (TMP) shipments - EAR

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Limited Value (LVS) Shipment - EAR

  • Limited Value Shipment Certification for a one-time export or reexport of a tangible item of limited value that otherwise would require an export license to its intended destination. If you have concluded after consulting the Decision Tree that your tangible item requires an export license, you MUST contact the University Export Control Officer for a determination of LVS eligibility for your shipment.Note: LVS may only be used for shipments to an EAR Group B Country.

 

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University Exemption Certifications - ITAR

  • University Exemption - Tangible Items for shipment of spacecraft including satellites, satellite subsystems, and related equipment to selected countries
  • University Exemption - Information for either:
    • disclosing information on the assembly or integration of spacecraft including satellites, satellite subsystems and related equipment to selected foreign nationals;
    • shipping information related to spacecraft including satellites and their subsystems to selected countries; or
    • sharing such information with selected foreign nationals.

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Stanford Property to be Exported or Reexported Under Loan or Disposal

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