Visitor Appointments

For Faculty

Getting Started - Visitor Appointment Process

Before you invite your visitor, please follow the steps below to understand the relevant titles and policy considerations.

1. DESCRIBE PURPOSE OF THE VISIT

(click + below to expand for high-level roles and applicable titles)

Research Role

Visit Stanford to advance a collaborative research activity;

Trainee/Learning Role

Candidate here for their own advanced learning or research projects;

Research & Teaching

Faculty member visiting for research and teaching;

Know your visitor

2. REVIEW RELEVANT POLICY AREAS

Appointment and Invitation Requests

3. CONTACT DEPARTMENT ADMINISTRATOR FOR NEXT STEPS

(click + to expand for brief description)

Information for local administrator
  •  Administrator will need information from the faculty host including: candidate name, a current CV, and description of intended role for the visitor.
  • *Coming soon* A new resource to help streamline the process of collecting initial information from faculty host and from visitor candidate.
Appointment process overview
  • Visitors require an approved appointment before being given a formal title and affiliation.
  • The academic appointment process is a comprehensive review with the goal to ensure that the professional qualifications of a candidate meets the requisite skill and subject knowledge for employment or affiliation to fulfill identified programmatic needs in research, teaching, and/or patient care to further the missions of Stanford University.
  • The university-wide system used to automate and centralize the academic appointment process is called FASA (Faculty and Academic Appointments).
  • Your administrator will initiate an appointment transaction in FASA that will require your and other university approvals.
Invitation for Visitor
  • Once FASA transaction has been fully approved an appointment invitation letter can be sent to the visitor candidate.
  •  A record of the appointment can now be entered into Stanford’s non-paid personnel database.
Visitor onboarding
  • Ensure the visitor completes required responsibilities including:
    • Review of applicable university policies
    • All required training
    • Signing IP agreement for visitors (SU18A)
ADDITIONAL RESOURCES

Created: 08/30/21

Updated: 01/30/24