Export Controls: Sample Letters and Clauses for Faculty, Students, and Staff

Downloadable letters and agreement language can be found below in Related Items section  and can be used by faculty, students, and staff at Stanford in situations where correspondence is needed to document Stanford's exclusion from, or adherence to, US export control regulations.

Fundamental Research Letter

This letter will be of assistance for international travel by Stanford foreign national researchers from countries for which stringent visa export control reviews are required.  The letter should be shown to US consular officers at the time of visa submission.   The letter documents that research performed at Stanford is categorized as unrestricted "fundamental research" and thus outside the scope of U.S export controls.

To obtain a signed letter from Stanford's Export Control Office, the international traveler's faculty advisor must email he Export Control Office (exportcontrols@stanford.edu) and introduce the request in the body of the email.  The email must also include as an attachment a completed fundamental research letter template.  That template is available by clicking the "Fundamental Research Letter" heading above. 

Disposal or Loan of Stanford Property Outside of the US

For Stanford PIs with foreign research collaborators, this letter must be used when tangible property under Stanford ownership or custodianship is to be loaned or disposed of (sold, transferred, or donated) abroad.  The letter must also be used for Stanford property already resident abroad and not under Stanford's direct control that is to be transferred to a third country.

Suggested language for Contracts and Grants

Wherever possible, proposals for contracts or subcontracts should include this paragraph. The clause not only advises the sponsor of our policies related to openness and nondiscrimination, but it also incorporates that information by reference in final contracts.