Property Management Office (PMO)


The Property Management Office (PMO) is responsible for property (capital assets) administration.  PMO implements property management policy, procedures, online systems, and training, to maintain an effective, compliant asset life cycle property system.  Capital assets include those owned by Stanford, the Federal Government, as well as other Sponsors.

PMO identifies the availability of equipment for research use; facilitates recording and tracking of asset records, including maintenance and warranty information; calculates depreciation; and issues reports to management and sponsors.

PMO manages physical inventory of capital and sponsor-owned assets, which includes meeting with department personnel, scanning all assets located in University space and off campus.  In addition, PMO is the liaison with property auditors and provides guidance to departments, faculty, and staff regarding issues related to property administration and inventory.  PMO also runs the University surplus sales and reuse programs.

Property Program Managers

Property Program Manager's (PPMs) serve as liasons between PMO and University schools and departments.  Generally, the PPM will coordinate efforts through the Department Property Administrators (DPAs) in the various offices. See the following list to locate the PPM for your department.

Scott Ray, (650) 725-9839

  • School of Engineering (RAAA-SZZZ)

  • Dean of Research (MAAA-NZZZ)

  • Chemistry (QCAA-QCZZ)

Kim Kaehler,  (650) 723-2294

  • School of Medicine (VAAA-XZZZ)

  • Clark Center - BioX (NZLN)

Rebecca Galvin, (650) 736-8101

  • Dean of Research (MAAA-NZZZ)
  • Biology (QAUF-QBVE)
  • Physics (QEAA-QEZZ)
  • School of Earth Science
  • School of Humanities and Sciences
  • University IT

Rachel Aguilar (650) 723-2291

  • All other departments

Property Physical Inventory B21 (Phase 1) Calendar

Department Property Administrator (DPA) Directory

Department Property Administrators (DPAs) establish and maintain property records for their assigned areas. The DPAs provide guidance to department personnel concerning property matters such as acquisition, coordination of transfers, equipment custody, and equipment at sub recipient locations, maintenance, physical inventory, and disposal. DPAs are their schools' liaisons with PMO on property related issues. To identify your local DPA, use the DPA Directory.


Department Property Administrator (DPA) Directory


Property Management Forms and Documents

Quickly find property management forms and documents listed in one place for your easy reference.


Property Management Forms AND DOCUMENTS

Property Management User Guides, FAQ's and Reference Material

Click the link below to take you to helpful user guides, FAQ's and reference material:



Stanford Property Administration Resource Center (SPARC)

Stanford Property Administration Resource Center (SPARC) is a portal for common property tasks.

Excess Requests

Electronic routing and tracking of equipment excess requests. 

DPA Directory

Locate the primary Department Property Administrator (DPA) for your department and get contact information.

SFA Catalog Requests

Request SFA Catalog numbers for entering Sunflower property records.

SFA DPA Screening

For use by DPA's to perform auditable screening reports on capital acquisitions. Enter the resulting report number in the approval comment field of the requisition. May also be used for general asset searches.


Property Management Manual

The Property Management Manual contains policies and procedures regarding the acquisition, maintenance, reporting and disposition of capital assets.


View the Property Management Manual

Surplus Property Sales

When a department has a piece of working equipment that is of salable quality and no longer needed by any campus department, the Surplus Property Sales (SPS) department should be notified. SPS will make an attempt to locate a buyer for the equipment.

Billing Address

485 Broadway, Third Floor Redwood City, CA  94063

Policy Surplus Property

Reuse Website

The Reuse Website is an on-line mechanism for Stanford employees with a SUNet ID to “advertise" usable items (Stanford owned) that are no longer needed.  These items are available for sale or at no charge for transfer to another department. For more detailed information see Section 4.1 Re-Use, in the Property Manual.  


Link to Reuse Website


485 Broadway, Third Floor
Redwood City, CA 94063-3136
United States


Ivonne Bachar

Senior Director Property Management Office
Property Management Office
(650) 723-9095

Stanley Dunn

Associate Director
Property Management Office
(650) 725-0081