Property Management Office (PMO)
The Property Management Office (PMO) is responsible for property (capital assets) administration. PMO implements property management policy, procedures, online systems, and training, to maintain an effective, compliant asset life cycle property system. Capital assets include those owned by Stanford, the Federal Government, as well as other Sponsors.
PMO identifies the availability of equipment for research use; facilitates recording and tracking of asset records, including maintenance and warranty information; calculates depreciation; and issues reports to management and sponsors.
PMO manages physical inventory of capital and sponsor-owned assets, which includes meeting with department personnel, scanning all assets located in University space and off campus. In addition, PMO is the liaison with property auditors and provides guidance to departments, faculty, and staff regarding issues related to property administration and inventory. PMO also runs the University surplus sales and reuse programs.
- University Property Administrators
- Property Physical Inventory B19 (Phase 2) Calendar
- Department Property Administrator (DPA) Directory
- Property Management Forms and Documents
- Property Management User Guides, FAQ's and Reference Material
- Stanford Property Administration Resource Center (SPARC)
- Property Management Manual
- Surplus Property Sales
- Reuse Website
University Property Administrators
University Property Administrator's (UPAs) serve as liasons between PMO and University schools and departments. Generally, the UPA will coordinate efforts through the Department Property Administrators (DPAs) in the various offices. See the following list to locate the UPA for your department.
School of Engineering (RAAA-SZZZ)
Dean of Research (MAAA-NZZZ)
Clark Center (NZLN)
School of Medicine (VAAA-XZZZ)
All other departments
Department Property Administrator (DPA) Directory
Department Property Administrators (DPAs) establish and maintain property records for their assigned areas. The DPAs provide guidance to department personnel concerning property matters such as acquisition, coordination of transfers, equipment custody, and equipment at sub recipient locations, maintenance, physical inventory, and disposal. DPAs are their schools' liaisons with PMO on property related issues. To identify your local DPA, use the DPA Directory.
Property Management User Guides, FAQ's and Reference Material
Stanford Property Administration Resource Center (SPARC)
Stanford Property Administration Resource Center (SPARC) is a portal for common property tasks.
Electronic routing and tracking of equipment excess requests.
Locate the primary Department Property Administrator (DPA) for your department and get contact information.
SFA Catalog Requests
Request SFA Catalog numbers for entering Sunflower property records.
SFA DPA Screening
For use by DPA's to perform auditable screening reports on capital acquisitions. Enter the resulting report number in the approval comment field of the requisition. May also be used for general asset searches.
For use in making adjustments and/or corrections to capital purchase (equipment) transactions. When preparing a capital purchase (equipment) adjustment you do not use ijournals, but use the CAP Template. Please contact your UPA for more information.
Property Management Manual
Surplus Property Sales
When a department has a piece of working equipment that is of salable quality and no longer needed by any campus department, the Surplus Property Sales (SPS) department should be notified. SPS will make an attempt to locate a buyer for the equipment.
Billing AddressGalvez Modular, 482 Galvez Mall, Stanford, CA 94305-6025
The Reuse Website is an on-line mechanism for Stanford employees with a SUNet ID to “advertise" usable items (Stanford owned) that are no longer needed. These items are available for sale or at no charge for transfer to another department. For more detailed information see Section 4.1 Re-Use, in the Property Manual.