Property Management (PMO)
The Property Management Office (PMO) is responsible for property (capital assets) administration. PMO identifies the availability of equipment for research use; facilitates recording and tracking of asset records, including maintenance and warranty information; calculates depreciation; and issues reports to management and sponsors. PMO also runs the University surplus sales and reuse programs..
PMO also manages physical inventory of capital and sponsor-owned assets, which includes meeting with department personnel, scanning all assets located in University space, and off campus.
PMO is the liaison with property auditors and provides guidance to departments, faculty, and staff regarding issues related to property administration and inventory.
- University Property Administrators
- Property Physical Inventory B17 (Phase 1) Calendar
- Department Property Administrator (DPA) Directory
- Property Management Forms and Documents
- Property Management User Guides, FAQ's and Reference Material
- Stanford Property Administration Resource Center (SPARC)
- Property Management Manual
- Surplus Property Sales
- Reuse Website
University Property Administrators
University Property Administrator's (UPAs) serve as liasons between PMO and University schools and departments. Generally, the UPA will coordinate efforts through the Department Property Administrators (DPAs) in the various offices. See the following list to locate the UPA for your department.
School of Engineering (RAAA-SZZZ)
Dean of Research (MAAA-NZZZ)
Clark Center (NZLN)
School of Medicine (VAAA-XZZZ)
All other departments
Department Property Administrator (DPA) Directory
Department Property Administrators (DPAs) establish and maintain property records for their assigned areas. The DPAs provide guidance to department personnel concerning property matters such as acquisition, coordination of transfers, equipment custody, and equipment at sub recipient locations, maintenance, physical inventory, and disposal. DPAs are their schools' liaisons with PMO on property related issues. To identify your local DPA, use the DPA Directory.
Property Management User Guides, FAQ's and Reference Material
Stanford Property Administration Resource Center (SPARC)
Stanford Property Administration Resource Center (SPARC) is a portal for common property tasks.
Electronic routing and tracking of equipment excess requests.
Locate the primary Department Property Administrator (DPA) for your department and get contact information.
SFA Catalog Requests
Request SFA Catalog numbers for entering Sunflower property records.
SFA DPA Screening
For use by DPA's to perform auditable screening reports on capital acquisitions. Enter the resulting report number in the approval comment field of the requisition. May also be used for general asset searches.
For use in making adjustments and/or corrections to capital purchase (equipment) transactions. When preparing a capital purchase (equipment) adjustment you do not use ijournals, but use the CAP Template in SPARC.
Property Management Manual
Surplus Property Sales
When a department has a piece of working equipment that is of salable quality and no longer needed by any campus department, the Surplus Property Sales (SPS) department should be notified. SPS will make an attempt to locate a buyer for the equipment. SPS also has a warehouse store on campus which is open to all Stanford employees and the general public.
Regular Warehouse Store Hours
Wednesday 9:00 am - 4:00 pm
Thursday 9:00 am - 4:00 pm
And by appointment (650)723-3001
Hours subject to change – please call ahead (650)723-3001
SPS Warehouse Store Information340 Bonair Siding Stanford, CA 94305 Phone: 650-723-3001 Fax: 650-723-5656
Billing Address122 Encina Commons Stanford, CA 94305-6025
The Reuse Website is an on-line mechanism for Stanford employees with a SUNet ID to “advertise" usable items (Stanford owned) that are no longer needed. These items are available for sale or at no charge for transfer to another department. For more detailed information see Section 4.1 Re-Use, in the Property Manual.