The Uniform Guidance is effective for federally sponsored agreements and new funding increments awarded on or after December 26, 2014. Federal awards received before December 26, 2014 must continue to follow the requirements in OMB A-21 and Stanford policy.
You can immediately begin proposing visa costs in proposals with expected award dates on or after December 26, 2014 that meet the requirements listed below.
1. I have a postdoc or research associate that is coming from outside the U.S. to work on my federal award, can I charge the cost of his visa to the grant?
According to the new Uniform Guidance [§ 200.463 (d) “Recruiting Costs”] you may charge visa application fees to your grant provided the postdoc/researcher is critical and necessary for the conduct of the project.
2. I have a postdoc or research associate that needs to have his/her visa renewed, can I charge the cost of his visa to the grant?
No. Visa costs are only allowable as part of recruitment not retention.
3. I have a postdoc who is here on a J-1 visa and is transitioning to a H-1B visa. May I charge the costs of the new H-1B visa to a federal award?
No. Only those visa costs associated with the initial recruitment may be directly charged to a federal award.