4.2 Spend In Accordance with Stanford Policies, Award Ts&Cs, Applicable Laws and Regulations

An award is governed by a host of compliance requirements. The department administrator and PI must know how to locate the requirements and understand how to apply them to spending the award. 

Compliance requirements always include the award terms & conditions, Stanford Policy, state and federal laws and mandates. They may also include the federal agency policy book, federal regulations such as the Uniform Guidance, OMB (Office of Management and Budget) Circulars A-21, A-110, A-133, the FAR (Federal Acquisition Regulation).

When considering the order of precedence in which to apply compliance requirements, keep in mind a federal awarding agency can be less restrictive than federal regulations, and they can be more restrictive with permission from OMB . Federal agencies provide guidance in their Policy Book. Stanford policy incorporates all regulations and is as restrictive as or more restrictive than federal guidance.

1. Compliance Hierarchy

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2. Stanford Policy

The provisions of OMB Circular A-21, A-110, A-133 and the Uniform Guidance are applicable to all federal agencies which award federal dollars. Stanford has translated these cost principles into its University Policies relating to financial aspects of sponsored projects administration. Stanford Policy can be more restrictive than federal policy. OSR and RMG will not accept an award that violates any aspect of the Research Policy Handbook.

Find the following Stanford policies

3. Fiscal Responsibilities of Principal Investigators

15. Financial Aspects of Sponsored Projects Administration

Stanford Administrative Guide, Chapter 3 addresses:

  • Funds Management
  • Expenditure Management
  • Infrastructure Charges and Expendable Funds

The Stanford Property Administration Manual contains policies and procedures regarding the acquisition, maintenance, reporting and disposition of capital assets.

The Service Center Manual is the repository for policies and practices related to Stanford's service centers.

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