When Stanford’s resources are used by outside entities, the University must recover some portion of the F&A (Facilities and Administrative) costs incurred in the use of these facilities. Any exceptions to this policy must be approved by the Office of the Vice Provost and Dean of Research or the School of Medicine Dean’s Office.
Use of Stanford's Resources
Use of Stanford’s resources (e.g. service centers) is permitted as long as there is excess capacity in those facilities to be made available to outside users and the amount of use falls within the limits provided by the University Tax Office. It is not part of the mission of the University and these facilities to actively seek out external funding streams from these users.
For administrative service centers like ITS and O&M (Operations and Management), the University may grant a full waiver of these overhead costs to members of the Stanford community because management costs for the administrative service centers are included in their respective rates (user fees).
For academic service centers waivers below the full rate are considered only if there is a formal research or instruction affiliation between that non-profit organization and Stanford or there is a memorandum of understanding regarding activities between the two organizations.
The four Stanford Affiliates groups listed below represent those organizations that have special relationships with Stanford University. These are the only Affiliates who will receive the waived Affiliate rate:
The Palo Alto Veteran’s Administration
Palo Alto Veterans Institute for Research (PAVIR)
The Howard Hughes Medical Institute users on Stanford Campus
The Carnegie Institution for Science users on Stanford Campus
Exceptions to This Policy
Exceptions to this policy are granted only by the Dean’s Office for academic service centers within the School of Medicine, or by the Office of the Vice Provost and Dean of Research for all other academic service centers.