SeRA and Cayuse 424 User Guides
The Stanford electronic Research Administration (SeRA) and Cayuse 424 systems support sponsored research activities at Stanford from proposal preparation through project closeout. Below are informative user guides and resources which cover most functionalities in both systems.
Anyone with an active SU Net ID can access SeRA to initiate a proposal and access records that they have previously initiated or been added to by another user.
SeRA Department Administrator Access Guide - Use to access all SeRA records for a unit
SeRA SPO Level Access Guide - How to grant someone access to a specifc SeRA SPO record
For proposals submitted through the School of Medicine’s Research Management Group (RMG), the PI/ department should complete a Proposal Intake Form (PIF) in SeRA and submit to RMG for intake and processing (recommended at least 30 days in advance of the sponsor deadline). The Research Process Manager (RPM) will then follow up with a draft budget, internal deadlines, and proposal guidance as needed.
Note: the PIF process excludes SOM postdoc fellowships and industry sponsored clinical trials.
For proposals submitted through the Office of Sponsored Research, the PI/ department should complete a Proposal Development Routing Form (PDRF) in SeRA and submit to OSR for intake and processing in accordance with the OSR internal proposal deadline policy.
Proposal Development Routing Form (PDRF) Guides
Progress Report PDRF Guide - Only applies and is available for NIH sponsored projects
Cayuse 424 (Grants.gov submissions)
Cayuse 424 Incoming Subawards Guide - Use when Stanford is the subrecpient
Cayuse 424 Outgoing Subawards Guide - Use when Stanford's proposal includes subawards to other institutions
SeRA Central Office Request forms
Pre Award Central Requests are used to tell/ask the sponsor something
Post Award Central Office Requests are used when you need to change something about/in relation to the PTA(s)
Searching and Reporting in SeRA
Need further SeRA assistance? Have questions, feedback, or are experiencing other issues? Please submit a HelpSU ticket to the SeRA Support Team by clicking HERE, and a SeRA Support Analyst will contact you shortly.