OSR & SeRA Seminars

The Office of Sponsored Research offers seminars via Zoom video conferencing. featuring research administration related processes, transactions and the SeRA system. 

All Seminars are:


Held via Zoom video conferencing.  No need to leave your desk, walk or drive!

Attend all seminars virtually from your computer, tablet or mobile device with Zoom.

Setup Zoom on your devices in advance of the seminar.  Visit University IT Zoom page. 


Cayuse 424 - The Solution for the Retiring Grants.Gov PDF Package

February 20, 2018 - 3:00 to 4:00 pm

Seminar on Cayuse 424 as the proposal solution for the Dec. 31, 2017 retirement of the Grants.gov PDF application package for federally funding opportunities.  Learn more about Cayuse 424 including its real-time error checking, pre-populated information and other helpful features which will make assembling an application easier.  Click for more Cayuse 424 information.


How to Create a Proposal Budget That Makes Award Administration a Snap!

February 22, 2018 - 3:00 to 4:00 pm

Seminar on how to develop proposal budgets to make project management easier for research administrators during the life of the project and at closeout.  Tips and best practices to building a budget as the foundation for efficient award administration during the life of the award.


SeRA New Account Setup

February 27, 2018 - 10:00 to 11:00 am

Seminar for research administrators on how to prepare and complete new account-PTA setup transactions for funded sponsored research projects via the SeRA System.  Overview of the award to account setup process flow and how Oracle P-T-A's are configured based on the award terms and conditions.


SeRA OSR Request Form for Sponsored Project Management

March 13, 2018 - 10:00 to 11:00 am

Seminar for research administrators on how to leverage the SeRA OSR Request Form transaction for effective sponsored research project management.  Learn about the multiple types of requests you can submit to OSR via SeRA.  See how the Request Form's status tracking and attachment features can save you time from emailing and calling in requests.


OSR Post Award Management: “Don’t We Just Catch That at Closeout?”

March 14, 2018 - 2:00 to 3:30 pm

Seminar highlighting best practices for effective life of the award management of sponsored research projects for research administrators. Tips and tricks to maintain compliance with award terms and conditions, federal and University policies and documenting in anticipation of the project closeout process.  


SeRA Proposal Development Routing Form

March 22, 2018 - 3:00 to 4:00 pm

Seminar for research administrators on how to create, prepare and route a Proposal Development Routing Form (PDRF) for sponsored research project proposals and applications for funding.  Learn how the PDRF can help you gather necessary information and approvals.  Highlights include the PDRF's routing, tracking and attachment functions.


How to Manage Awards with Carry Forward Restrictions 

March 27, 2018 - 10:00 to 11:00 am

Seminar for research administrators on how to manage awards that require prior approval for carrying forward of funds from one year to another.  Best practices on how to prepare for  requesting carry forward approval from the sponsor.  Also tips how to leverage SeRA to help setup the right accounting treatment for carry forward fund balances.


Proposal Preparation and Development Best Practices

March 29, 2018 - 10:00 to 11:00 am

Seminar on best practices for proposal preparation and development.  Tips on reviewing the funding opportunity solicitation.  Discussion on leveraging the SeRA Proposal Development Routing Form (PDRF) to capture critical Stanford and sponsor information and approvals in advance of submission deadlines.


Departmental Subrecipient Monitoring – Making all the right moves

April 4, 2018 - 11:00 - 12:00 pm

This seminar will address departmental subaward monitoring policies, procedures, and best practices to do it right the first time and save valuable time and resources.


How to Manage Your Faculty's Research Project Portfolio with SeRA My Projects

April 10, 2018 - 10:00 - 11:00 am

Seminar on SeRA My Projects features and functions.  Learn how you can quickly access information about your faculty's portfolio including account balances with My Accounts, submitted proposals, active awarded projects and projects in closeout.  See how you can manage and prepare current and pending/other support reports from within SeRA.  Clean-up old proposals and update Major Goals information.


Subaward Management:  Recognizing the Red Flags

Stay tuned for future offerings.

Seminar for research administrators that manage subawards. Learn what to watch out for when managing subawards and reviewing subaward invoices and best practices for how to proceed if issues arise.  This seminar will also explore several real world case studies.


Managing Subawards under Carry Forward Restricted Awards

Stay tuned for future offerings.

Seminar for research administrators that manage subawards. Learn how the iProcurement system and sponsor subaccounts will impact timelines for these impacted subawards.  The seminar will also touch on how to manage and communicate with subrecipients.   Learn about tools available to stay on top of these subawards, and some of the upcoming and recent changes which require more stringent oversight of subaward purchase orders and invoicing.



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