3.2 Central Support Space

Central Support Space is used for General and Administrative activities and Operation and Maintenance activities, as well as other functions, which are discussed below.

Contact

Questions about this policy can be answered by:

David Ida

Sr Space Analyst

Cost and Management Analysis

(650) 725-7565

1. General and Administrative: Function Code G

General and Administrative space is used for the general executive and central administrative activities (G&A) which serve the entire institution. Examples of space that is coded to G&A include the following:

  1. Various University offices, such as:
  • Office of the President
  • Office of Provost
  • Vice Provost for Institutional Planning
  • General Counsel
  • Office of the CFO
  • Faculty and Staff Services
  • Procurement Department
  1. General multi-purpose space, auditoriums and conference centers used by multiple departments across the University (all or partial):
  • Clarke Center Auditorium
  • Turing Auditorium
  • Bechtel Conference Center
  • Cypress Conf Room (Tresidder)
  • Hartley Conference Center
  • Newhall Conference Room
  • Oak Conf Room (Tresidder)
  • Wattis Conference Room

Note: University level activities are differentiated from Academic Departmental Administration.

 

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Sponsored Projects Administration (SPA) space is limited by federal definition to specific campus units established to administer sponsored projects. Presently, the only departments that should code their space to SPA are:

  • Office of Sponsored Research including Grant and Contract Accounting, Engineering Research Administration (ERA), and Research Administration Group (RMG)
  • Dean of Research (portion only)
  • Cost and Management Analysis Group

SPA space is used for administrative support efforts related to the financial, compliance, and pre-award/post-award policies and processing of sponsored projects. For example: indirect cost calculation, compliance to government requirements, proposal processing, budget development, reports to the sponsor, and changes in terms and conditions.

When these activities occur at the department level, the space associated with such activities should be reported as Departmental Administration. The exception would be for SPA activities that are chargeable to a specific contract or grant, in which case the space would be shown as OR.

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3. University Libraries: Function Code U

This function code should only include space occupied by the separately organized libraries of the Stanford University Library System and the coordinate libraries.

University Libraries

  • Cecil H. Green Library
  • J. Henry Meyer Library

Research Branch Libraries

  • Archive of Recorded Sound
  • Art & Architecture Library
  • Branner Earth Sciences Library
  • Cubberley Education Library
  • Engineering Library
  • East Asia Library
  • Falconer Biology Library
  • Geographic Information Systems at Branner
  • Harold A. Miller Marine Biology Library
  • Humanities Digital Information Services
  • Jonsson Library of Government Documents
  • Map Collections (Mitchell)
  • Mathematical and Statistics Library
  • Media Microtext Center
  • Music Library
  • Physics Library
  • Special Collections (Green Library)
  • Stanford Auxiliary Library
  • Swain Chemistry & Chemical Engineering Library

Coordinate Libraries

  • Hoover Institution Library and Archives
  • Jackson Business Library
  • Lane Medical Library
  • Robert Crown Law Library

All other libraries are departmental libraries. Departmental libraries should be coded to DA to reflect their multiple functional support to the departments that they service. If, however, you feel that this coding is inappropriate for your particular situation, please contact CMA. In all instances, departmental library space is Room Type Code 461.

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4. Operation & Maintenance: Function Code M

Operation and Maintenance (O&M) represents space devoted to the administration, supervision, operation, maintenance, preservation, and protection of the University's plant.  Space associated with the following services is included.

  • Utilities
  • Fire Protection
  • O&M Shops
  • Mail & Delivery Services
  • Environmental Health & Safety
  • Public Safety
  • Transportation Programs
  • Facilities Planning

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5. Student Administration & Services: Function Code S

 

Student services space is used for those activities necessary to bring a student to the University, to maintain appropriate records, and to provide matriculation assistance while the student is working for his/her degree. This category includes the following activities both at the University and the school/department levels:

  • Admissions
  • Registration
  • Student advising
  • Career planning
  • Vaden health services/infirmary

Note, however, that this category does not include space used for student organizations. This space would be coded to Other Institutional Activities.

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