How To

Request an Indirect (F&A) cost waiver on a proposal.

Steps to Obtain Approval

The Dean of Research will consider requests for F&A cost waivers in very limited circumstances. The PI’s Research Administrator and the PI should initiate the request, and it must be approved by the PI and the PI’s school dean's office before being sent for approval to the Dean of Research.  The request can be submitted from the SeRA Proposal Development Routing Form (PDRF) Budget Questions page. 

For projects administered within the School of Medicine, the Research Administrator and the PI should coordinate the request with their Research Process Manager (RPM) in the Research Management Group.  The RPM will submit the request to the Director of the Research Management Group for review/approval where it will be reviewed and approved as appropriate.

For projects administered within the School of Engineering, the request must be sent to Engineering Research Administration prior to being routed to the school dean or Dean of Research. Please review the ERA Job Aid.


For procedures specific to your school view PI Eligibility and Exceptions in the Research and Scholarship section of this website.

If an F&A cost waiver is approved at 0%, the PI is still responsible Stanford’s infrastructure charge. 


For more information, please contact:

Kenneth Merritt

Director of Research Administration and Compliance

Vice Provost and Dean of Research

Filed under Proposals