How To

Extend my project?

A no-cost extension (NCX) extends the project period beyond the original project end date. As the phrase “no cost” suggests, there is no additional funding. It allows a Principal Investigator (PI) additional time to complete the scope of work of her/his project without additional funding. The fact that funds remain at the expiration of the grant is not, in itself, sufficient justification for an extension without additional funds. 

A no-cost extension may be requested by the PI when all three of the following conditions are met:

  1. The end of the project period is approaching, AND
  2. There is a programmatic need to continue the research, AND
  3. There are sufficient funds remaining to cover the extended effort

Many federal agencies allow for Stanford to approve a one-time no cost extension for a period of up to 12 months beyond the original expiration date shown in the NoA (Notice of Award) if all the following criteria are met.

  • No term of the award specifically prohibits the extension
  • Funds are left in the project budget
  • There is a programmatic need
  • The project's originally approved scope will not change

Contracts typically require a formal request to the sponsors contracting officer and a subsequent modification to the contract. Review the terms and conditions for guidance.

Use the OSR Request Form to request a NCX

In the School of Medicine use the RMG Form Request for a NCX


Filed under Award Management