Departments receiving a University Research award must start and submit a SeRA Proposal Development Routing Form (PDRF) to the Office of Sponsored Research to issue an Award Approval Notification (AAN) and trigger the account (Oracle PTA) set-up process. All University Research PDRFs and awards are processed by OSR. Be sure to select the Office of Sponsored Research as the Institutional Organization and your assigned OSR Institutional Official from this assignment list.
After receiving the University Research award, complete a PDRF (Proposal Development Routing Form) with the following attachments:
- Award Letter and Cover Sheet
- Approved Budget
- Any required protocol approvals
Find detailed instructions on how to complete a PDRF for University Research awards.
OSR (Office of Sponsored Research) will initiate the PTA set-up process. The setup process for University Research awards follows the same path as all other sponsored projects through the SeRA (Stanford Electronic Research Administration) system.
The Setup Process
- After the PDRF for the University Research award is received and processed by an OSR Contract and Grant Associate (CGA), he/she will process the associated award transaction and issue an Award Approval Notification (AAN).
- The same processes of PTA Setup for New Awards are repeated for University Research Award.
To Begin Spending
Upon notification that the PTA has been set up, the department is to contact the awarding organization to create an iJournal Funds Transfer to transfer University funds to cover the amount of the award.
Not sure if your internal award is considered University Research?
See Research Policy Handbook 13.2 Categories of Sponsored Projects for more information.