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The SeRA Central Office Request form allows department administrators to submit requests to the Office of Sponsored Research (OSR), Research Management Group (RMG) and Industrial Contracts Office (ICO) via the SeRA system for institutional officials to contact sponsors for notifications, requests and approvals, or changes to Oracle accounts - PTAs for sponsored projects. 

Benefits of the SeRA Central Office Request form:

  • SeRA records when the request was submitted; what information was provided; who is working on it; and the status of the request and all requests are searchable

  • Eliminates emails to one person and delayed response since requests are sent to the central offices' queues which allows for assignment to the next staff member if staff are out of the office.

  • Users can see who the request is assigned to and the processing time to date.

When to Use the SeRA Central Office Request form

No Cost Extension Request: In the event the proposed work is not able to be completed prior to the award end date and the PI wants to extend the period of performance.

Sponsor Approval for Rebudgeting: When you want to expend funds differently than the sponsor approved budget and the sponsor requires prior approval to do so.

Sponsor Approval for New Subaward: If the PI wants to issue a subaward to an entity not previously approved by the sponsor.

Sponsor Approval for Carry Forward: When the award requires sponsor prior approval for carry forward between budget periods.

Sponsor Approval for Travel: If use of award funds for travel requires the prior approval of the sponsor.

Sponsor Approval for Equipment Purchase: If purchase of equipment requires prior approval of the sponsor.

Sponsor Approval for Changing PI: If current PI will relinquish active direction of the project and the project will continue at Stanford with a substitute PI and prior sponsor approval is required before the change is implemented.

Sponsor Approval for PI Effort Change: If PI will devote substantially less or more time to the project than proposed (as defined by the specific award terms) and prior sponsor approval is required before the change is implemented.

Sponsor Approval for Scope of Work (SOW) Change: If the PI or sponsor requests a change in the Scope of Work or objectives of the project.

Sponsor Approval for Key Personnel Change: If there will be a change in Key Personnel (other than the PI) and prior sponsor approval is required before the change is implemented.

Check Next Funding Increment Status: You would like OSR, RMG or ICO to check on the status of the next expected funding increment.

Other – Preaward (Institutional Official): If the request type does not fall within or is not included in the Select Request pull-down menu.

New Task: You would like OSR to create a new Oracle Task Number under an existing Oracle Award/Project.

Budget Reallocation: You would like OSR to rebudget funds from one Expense Category/Type to another Expense Category/Type within or among Oracle Tasks or reallocate funds from Research to Fabrication project.

New Cost Sharing Award-Task: You would like OSR to create a new Cost Sharing Award-Task for an existing Project

New Fabrication Project-Task: You would like OSR to create a new Fabrication Project-Task for an existing Award

New Program Income Award: You would like OSR to create a new Program Income Award for an existing Project

Modify Existing PTA Attribute: You would like OSR to change an Attribute of an existing PTA

Make Expenditure Type Chargeable/Non-Chargeable: You would like OSR to make an expenditure type chargeable or non-chargeable in an existing PTA.

Other Postaward (Accountant): If the request type does not fall within or is not included in the Select Request pull-down menu.

How Do I Create a Request using the SeRA Central Official Request form? (2019)

Created: 11.28.20
Updated: 04.10.21