Openness in Research

Guidelines for ensuring that agreements comply with Stanford's Openness in Research policy.

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Questions about this topic can be answered by:

Applicability

No program of research that requires secrecy may be conducted at Stanford, unless it meets one of the exceptions set out in the University's Openness in Research policy.

Use this questionnaire when reviewing:

  • requests for proposals or project solicitations
  • program award notices
  • Non-Disclosure Agreements (NDAs)
  • any other documents related to research proposals, contracts, cooperative agreements, and other arrangements for sponsored research projects

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General Questionnaire

Does this project or agreement: Yes No
Contain language referring to or mandating compliance with export control laws or regulations?    
Restrict researcher participation (faculty, student, others) based on country of origin or citizenship?    
Require researcher participation in US-citizen-only meetings?    
Prohibit the hiring of non-US citizens to be involved in the proposed research?    
Grant the sponsor a right of prepublication review for matters other than the inclusion of patent and/or proprietary sponsor information?    
Provide that any part of the sponsoring, granting, or establishing documents may not be disclosed?    
Limit access to confidential data so centrally related to the research that a member of the research group who was not privy to the confidential data would be unable to participate fully in all of the intellectually significant portions of the project?    

If the answer to any of these question is "Yes," or if you have other questions related to openness in research, please contact the Dean of Research office.

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Proprietary Information Questionnaire

If accepting proprietary information as part of a project: Yes No
Is the information clearly defined?    
Can the information be appropriately protected?    
Can proprietary information be removed from research results, so that results may be freely published?    

If the answer to any of these question is "No," please contact the Dean of Research office.

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Export Controls Questionnaire

If accepting information identified as export-controlled: Yes No
Has a Non-Disclosure Agreement been reviewed with Stanford's Export Control Officer?    
Is there any need to share this information with others, including international students or other non-citizens?    

In either case, when dealing with export controls, please contact the University's Export Control Officer.

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